top of page
Maayaa.ai_WHITE (1).png
glow-bottom_edited.png

 Maayaa for EPC

 AI Workflows for Bidding, Tender & Contract Management

 From tender analysis to contract award, build intelligent workflows that complete work, not just answer questions.

Book a Demo
 View Case Study

The Challenge

 EPC operations slow down when documents don't flow

Manual Processes Everywhere

  • Reading 500-page tenders line by line

  • Week-long bid comparisons in spreadsheets

  • Proposals assembled manually from old files

  • Days wasted on tasks that should take hours

bi_gear.png
Knowledge Trapped in Documents

  • Weeks spent searching for compliant hardware

  • Chasing answers across departments

  • Past proposals buried in folders and emails

  • Contract terms scattered across systems

ph_file-lock.png
Every Department Works in Isolation

  • Procurement can't see technical specs

  • Commercial has no visibility into past bids

  • Legal reviews contracts without context

  • Information silos cause missed deadlines and lost bids

fluent_people-team-16-regular.png

One Platform for End-to-End Tender Management

 One Platform

Connect tender documents, past proposals, and contracts through AI-powered workflows and a searchable knowledge base.

hugeicons_workflow-square-07 (1).png
ri_search-ai-line.png
fluent_document-copy-16-regular (2).png

Build workflows

No coding needed

AI-powered search

Instant answers from docs

Generate deliverables

Proposals, SOWs, BOQs

 Use Cases

Proven workflows from real EPC operations

Days of reading. Now minutes.

Upload tender package (specs, drawings, commercial terms, compliance requirements) to the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Chat with AI to search across tender documents instantly. Ask in natural language, get answers with source references.

  • What are the key deliverables in this tender?

  • List all environmental and safety compliance requirements.

  • What are the liquidated damages terms?

  • Are there any conflicting specifications?

Examples:

Days of tender analysis → minutes

Generate SOW drafts in hours, not weeks

Store past SOW documents and project templates in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Upload new project requirements. AI pulls relevant sections from past SOWs, adapts them to new requirements, and generates a draft.

  • Generate scope of work for this refinery maintenance project.

  • Include safety sections from our 2023 petrochemical SOW.

  • Add deliverables based on the RFP requirements.

Examples:

Weeks of SOW creation → hours

 Bill of quantities created in hours.

Store past BOQs, standard rates, and material lists in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Upload project specifications and drawings. AI extracts quantities, references past BOQs for similar items, and generates a draft.

  • Generate BOQ based on these project specifications.

  • Include material quantities from similar pipeline project.

  • Add labor estimates based on our standard rates.

Examples:

Days of BOQ creation → hours

Draft corrigendums in minutes, not hours.

Store original tender documents and past corrigendums in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Identify errors, ambiguities, or changes needed. AI references the original tender, identifies exact clauses, and drafts the formal corrigendum with proper formatting.

  • Draft a corrigendum extending the bid deadline to 15th March.

  • Create an amendment correcting the spec on page 42.

  • Generate a corrigendum adding new eligibility criteria.

Examples:

 Hours of corrigendum drafting → minutes

Weeks to build proposals. Now days.

Store past winning proposals, technical documents, and company templates in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Upload new RFP. AI extracts requirements, pulls relevant content from past wins, applies templates, and generates draft sections. Team reviews and finalizes.

  • Generate executive summary based on RFP requirements.

  • Create technical approach using our 2023 refinery methodology.

  • Draft project management plan from standard template.

  • Generate compliance matrix for this RFP.

Examples:

Weeks of proposal creation → days

 Compare vendor bids in hours, not weeks.

Upload all vendor proposals to a single knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Ask AI to compare across all submissions simultaneously. Returns comparison tables with source references. Flags non-compliant submissions.

  • Compare pricing across all bidders.

  • Which vendors meet safety certification requirements?

  • List non-compliant proposals and the specific gaps.

  • ​​Score each vendor against our evaluation criteria

Examples:

Weeks of bid evaluation → hours

Validate contract terms in minutes, not days.

Upload final contract draft along with original tender and winning proposal.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

AI cross-references all three documents. Highlights every discrepancy with exact clause references.

  • Does this contract match the pricing in their proposal?

  • Are all performance guarantees from the tender included?

  • Compare payment terms with what was specified in the RFP

  • Flag any terms that differ from the original tender

Examples:

Days of contract validation → minutes

 Use Cases

Proven workflows from real EPC operations

ri_pie-chart-line.png

Usage

Chat with AI to search across tender documents instantly. Ask in natural language, get answers with source references.

  • What are the key deliverables in this tender?

  • List all environmental and safety compliance requirements.

  • What are the liquidated damages terms?

  • Are there any conflicting specifications?

Examples:

Days of tender analysis → minutes

material-symbols_hourglass-outline.png
Days of reading.
Now minutes.

Store past SOW documents and project templates in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Upload new project requirements. AI pulls relevant sections from past SOWs, adapts them to new requirements, and generates a draft.

  • Generate scope of work for this refinery maintenance project.

  • Include safety sections from our 2023 petrochemical SOW.

  • Add deliverables based on the RFP requirements.

Examples:

Weeks of SOW creation → hours

akar-icons_thunder (1).png
Generate SOW drafts in hours, not weeks

Store past SOW documents and project templates in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Upload project specifications and drawings. AI extracts quantities, references past BOQs for similar items, and generates a draft.

  • Generate BOQ based on these project specifications.

  • Include material quantities from similar pipeline project.

  • Add labor estimates based on our standard rates.

Examples:

Days of BOQ creation → hours

f7_doc-checkmark.png
 Bill of quantities created in hours.

Store past SOW documents and project templates in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Identify errors, ambiguities, or changes needed. AI references the original tender, identifies exact clauses, and drafts the formal corrigendum with proper formatting.

  • Draft a corrigendum extending the bid deadline to 15th March.

  • Create an amendment correcting the spec on page 42.

  • What are the liquidated damages terms?

  • Generate a corrigendum adding new eligibility criteria.

 Hours of corrigendum drafting → minutes

solar_pen-2-outline.png
 Draft corrigendums in minutes, not hours.

Store original tender documents and past corrigendums in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Upload new RFP. AI extracts requirements, pulls relevant content from past wins, applies templates, and generates draft sections. Team reviews and finalizes.

  • Generate executive summary based on RFP requirements.

  • Create technical approach using our 2023 refinery methodology.

  • Draft project management plan from standard template.

  • Generate compliance matrix for this RFP.

Weeks of proposal creation → days

hugeicons_google-doc.png
Weeks to build proposals. Now days.

Store past winning proposals, technical documents, and company templates in the knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

Ask AI to compare across all submissions simultaneously. Returns comparison tables with source references. Flags non-compliant submissions.

  • Compare pricing across all bidders.

  • Which vendors meet safety certification requirements?

  • List non-compliant proposals and the specific gaps.

  • Score each vendor against our evaluation criteria.

Weeks of bid evaluation → hours

mdi_search.png
Compare vendor bids in hours, not weeks.

Upload all vendor proposals to a single knowledge base.

tabler_settings (3).png

Setup

ri_pie-chart-line.png

Usage

AI cross-references all three documents. Highlights every discrepancy with exact clause references.

  • Does this contract match the pricing in their proposal?

  • Are all performance guarantees from the tender included?

  • Compare payment terms with what was specified in the RFP.

  • Flag any terms that differ from the original tender.

Examples:

 Hours of corrigendum drafting → minutes

material-symbols-light_check (1).png
 Validate contract terms in minutes, not days.

Upload final contract draft along with original tender and winning proposal.

tabler_settings (3).png

Setup

 Less manual work. Faster bids. More wins.

Start Automating EPC Operations

See how Maayaa works for EPC contractors

Book a Demo
bottom of page